Multi-function Systems Whitepapers
10 Ways HP MFPs Save You Time and Money and Help Protect Your Information
1. Spend less time managing devices IT departments spend 15% of their time on printerrelated issues. Consolidation results in fewer hardcopy devices to manage and a smaller inventory of supplies and spare parts to maintain. Plus, network integration makes MFPs easier and less expensive to support than their standalone counterparts.
2. Reduce time spent walking from device to device By combining printing, copying, faxing, scanning and digital sending (scan to email, folder, etc.) in a single device, MFPs give information workers...
HP LaserJet MFP End to End Security
Despite the critical roles networked imaging and printing resources play in the processes and workflows of large and small organizations alike, IT professionals frequently ignore security threats to the imaging and printing infrastructure and often leave it entirely unsecured. Imaging and printing environments aren’t currently a primary target for network attacks, but this will likely change as hackers find traditional servers more difficult to exploit and look for other targets.
If IT fails to safeguard these valuable resources beforehand, attacks against unsecured network communications can endanger data confidentiality, which can increase litigation exposure and compromise compliance with government and industry regulations like the Health Insurance Portability and Accountability Act (HIPAA), the Sarbanes-Oxley Act of 2002, the Patriot Act, the California Database Protection Act of 2001, the Gramm-Leach-Bliley Act (GLB), the Basel II Accord, the IPv6 Mandate, and SEC rules.1 For example, print and digital-send jobs sent via traditional 802.11x networking can be intercepted, compromising the confidentiality and integrity of the information.
HP LaserJet4345mfp for Distributed Capture
While many organizations have invested heavily in enterprise content management (ECM) solutions, many have difficulty in bringing the benefits of those investments down to the individual workgroup level. Many small departments and distributed workgroups are still plagued by manual paper handling and routing processes that create huge inefficiencies and potentially costly errors. Moreover, few workgroups have an easy way to get their business documents into the content management system or into a business process quickly enough to improve their operational efficiency.
To address the document capture and processing needs of workgroups and distributed environments, HP provides the HP LaserJet 4345mfp series. These multi-function products (MFPs) are available with two software options (Digital Sending Software 4.0 and HP AutoStore) that allow workgroups to easily capture documents, extract relevant data, index the documents, and distribute them to multiple destinations (including fax, e-mail, shared network folders, directories, and content management systems). In addition, the HP LaserJet 4345mfp series provides workgroups with all the benefits of an MFP, including printing, copying, scanning, faxing, and digital sending capabilities – all from a single device.
MFP: The Right Tool For the Job
Much has been said about the escalating cost of creating and working with documents.
About the impact on operations: “Imaging and printing accounts for up to 15 percent of an organization’s overall operating costs.” Source: CAP Ventures
About the effect on labor costs: “Printing and imaging processes can account for as much as 40 percent of labor costs.” Source: Avi Basu, IT Journal
About the threat to revenue: “Through YE08, enterprises will spend between 1 percent and 3 percent of their revenue on document output.”
But how much do organizations really know about the surprisingly simple reasons why these costs are increasing and how an evolving digital technology can be effectively deployed to fix this growing problem?
Turning a Copier Refresh into a Strategic Opportunity
Copier manufacturers may introduce devices that offer more power and more features at or below previous costs from year to year. This strategy creates a powerful incentive for organizations to replace older devices with technology that is similar, yet newer and somewhat enhanced. As a result, organizations may acquire ever-increasing amounts of power without really understanding the true cost associated with their technology decisions.
To fully grasp the price organizations actually pay for the promise of more speed at less cost, it helps to know a bit about how output devices are sold. The fact is that copier manufacturers actually define market segments based on page-per-minute speed.